(a) Archival state records shall be transferred to the state archives when the records are no longer needed for the administration of the state agency. Records designated as archival on the state agency's approved records retention schedule must be transferred to the state archives. For records designated for archival review on the state agency's approved records retention schedule, the state agency's records management officer must contact the state archives for an archival review before disposition.     
      (b) To initiate a transfer of archival state records, the transferring state agency shall notify the state archives using the forms and procedures prescribed by the state archives and available at www.tsl.texas.gov. Submission of these forms shall constitute a formal request from the state agency for the state archives to accept legal and physical custody of the records.     
      (c) For archival state records stored temporarily in the State Records Center, on notification that the records have met retention requirements and are eligible for archival review or transfer, the state agency records management officer must notify the state archives using the forms and procedures prescribed by the state archives and available at www.tsl.texas.gov. Submission of these forms shall constitute a formal request from the state agency for the state archives to accept legal and physical custody of the records.     
      (d) Archival state records approved for transfer to the state archives must be identified, packaged, and transferred according to the procedures prescribed by the state archives and available at www.tsl.texas.gov.     
      (e) All transfers must be accompanied by an inventory as prescribed by the state archives and available at www.tsl.texas.gov.     
      (f) Records storage equipment received with transfers of records to the state archives will be retained or disposed of at the discretion of the state archives unless the transferring state agency requests the equipment's return.     
     Source Note:        The provisions of this §10.5 adopted to be effective August 29, 2023, 48 TexReg 4640