(a) Definition and categories of change.
  (1) Changes--Any alteration, addition, relocation, or other form of renovation to the Capitol building, Capitol extension building, General Land Office building, and/or their grounds.
  (2) Changes may be divided into three categories:
    (A) construction, restoration, and repairs;
    (B) relocations/additions of furnishings and artwork;
    (C) maintenance and custodial.
(b) Construction, restoration, and repairs.
  (1) All changes involving construction, restoration, and repairs, as defined in this subsection, shall be approved in writing by the office of the State Preservation Board before change may occur. Changes include, but are not limited to:
    (A) artwork (historical);
    (B) built-in appliances;
    (C) concrete work;
    (D) demolition;
    (E) earthwork and plantings;
    (F) electrical work;
    (G) excavation;
    (H) floor coverings;
    (I) furnishings (historical);
    (J) graphics;
    (K) hardware;
    (L) heating/ventilation/air-conditioning;
    (M) lighting;
    (N) masonry work;
    (O) metalwork (including roofing);
    (P) paint and other applied finishes (including color and reflectance selection);
    (Q) parking configuration;
    (R) plaster work;
    (S) plumbing;
    (T) removal of materials;
    (U) telecommunications installation;
    (V) window coverings;
    (W) woodwork (including refinishing and bookshelves built in or attached to the building in a manner that makes the bookshelves permanent fixtures).
  (2) A status report listing all changes approved during the previous period shall be provided by the executive director to all State Preservation Board members at or before each board meeting.
  (3) Any change approved by the office of the State Preservation Board and of a dollar construction amount over $10,000 shall subsequently require final approval by the State Preservation Board in open meeting.
  (4) All changes, regardless of cost, that occur in areas under the jurisdiction of the State Preservation Board and result in a different room or area configuration from existing room or area use, alter existing wall partition configurations, substantially affect original materials, or that seek to restore the original appearance of an area will require to be approved by the State Preservation Board before change may occur.
  (5) State agency directors, or their assignees, and state legislators, upon denial of a change request by the office of the State Preservation Board, may bring their request before the board at the next open meeting for a final ruling.
(c) Furnishings and artwork.
  (1) A change request form must be filled out if a change (permanent additions, loans, location changes, and maintenance) related to the state-owned objects of historical significance in the buildings and on the grounds is sought.
  (2) Changes to furnishings and artwork must be approved by the curator of the Capitol.
(d) Maintenance and custodial.
  (1) Usual maintenance is defined as any work necessary for the continual upkeep of the grounds, building, and furnishings therein. Usual maintenance includes changing of light bulbs, repainting with identical color, texture, and reflectance value of paint; and preventative and routine maintenance of heating, air conditioning, or plumbing systems. The agency head, or assignee, is to make requests for usual maintenance, of a value under $5,000, to the office of the State Preservation Board.
  (2) Custodial or regular cleaning shall be directed by the occupying agency for their area. Public areas shall be maintained at the direction of the office of the State Preservation Board.
  (3) Major maintenance is defined as any non-emergency upkeep of the buildings or grounds that exceeds the cost of $5,000, such as repainting, baseboard replacement, wood refinishing, replacement of ceiling tiles or panels, and replacement of light fixtures.

Source Note: The provisions of this §111.16 adopted to be effective November 18, 1988, 13 TexReg 5555; amended to be effective November 12, 1991, 16 TexReg 6129; amended to be effective April 12, 1994, 19 TexReg 2197; amended to be effective April 30, 2000, 25 TexReg 3525; amended to be effective July 1, 2012, 37 TexReg 4891