Sec. 14.057.  RECORDS.  (a)  Every warehouse operator shall keep in a safe place complete and correct records and accounts pertaining to the public grain warehouse, including records and accounts of:
(1)  grain received and withdrawn from the warehouse;
(2)  unissued receipts in the warehouse operator's possession;
(3)  receipts and scale weight tickets issued by the warehouse operator;  and
(4)  receipts returned to and canceled by the warehouse operator.
(b)  The warehouse operator shall retain the records required by this section for the period of time prescribed by the department.  The warehouse operator shall retain copies of receipts or other documents evidencing ownership of grain or liability of a warehouse operator as long as the documents are outstanding.  If the documents are canceled, the warehouse operator shall retain the documents or receipts for a period of not less than two years from the date of cancellation.
(c)  The warehouse operator shall:
(1)  clearly mark all canceled receipts "canceled" and mark on the face of each receipt the date of the cancellation;
(2)  keep records and accounts required by this section separate from the records and accounts of other businesses;
(3)  issue in numerical order all scale weight tickets and receipts;  and
(4)  keep in numerical order copies of the scale weight tickets and receipts issued by the warehouse operator.
(d)  In records kept under this section, grain may be designated as company-owned grain only if:
(1)  the grain has been paid for and is wholly owned by the warehouse operator;  or
(2)  the ownership of the grain has been transferred to the warehouse operator under a written contract of purchase.
(e)  The warehouse operator shall report to the department on forms furnished by the department the following information on scale weight tickets used in the warehouse operator's business:
(1)  the number of scale weight tickets printed;
(2)  the serial numbers of the scale weight tickets printed;  and
(3)  the printer of the scale weight tickets.
(f)  The warehouse operator shall make any records required by this section or department rule accessible and available for inspection by the department at any reasonable time.
Renumbered from Sec. 14.022 and amended by Acts 2001, 77th Leg., ch. 1124, Sec. 1, eff. Sept. 1, 2001.