(a) Project Portfolio . The department will develop a portfolio of projects for tracking the delivery of each transportation project in a district, including grouped rehabilitation and preventive maintenance projects, that is being developed or under construction and identified in the next fiscal year or any of the following three fiscal years of the unified transportation program (UTP) described in §16.105 of this chapter (relating to Unified Transportation Program (UTP)).
(1) Each district will develop a consistently formatted portfolio based on the UTP that contains all transportation projects that the district intends to implement during the four year period. The district will seek to engage key stakeholders in portfolio review meetings when appropriate.
(2) For each project the portfolio must contain:
(3) For each major transportation project identified in §16.106 of this chapter (relating to Major Transportation Projects) the portfolio must also contain:
(4) The department will develop performance measures for projects included in each district's portfolio and statewide performance measures to report whether the department is developing the appropriate volume and mix of projects and is on track to meeting letting targets. The department will regularly review project development activities in each district's portfolio and use the review in preparing a budget for the district and the department and monitoring and evaluating the performance of the district. In conducting the review, the department will, when appropriate, seek input from key stakeholders. The department will regularly report the results of these reviews to the commission.
(5) The department will consolidate the districts' portfolios into a statewide portfolio and publish it on the department's website.
(6) The department will update the information contained in the project and performance reporting system for delivery of individual transportation projects under this section at least monthly. The department will conduct a comprehensive review of the reporting system to determine if improvements are necessary at least every four years. In conducting the review, the department will incorporate feedback from internal and external users of the system and advice from the department's public involvement office. If improvements are necessary, the department will develop an implementation plan for those improvements.
(b) Annual Report. As a component of the project and performance reporting system for delivery of individual transportation projects required by this section, the department will conduct an annual review of the benchmarks and timelines of all transportation projects included in the portfolios to determine the completion rates of the projects and whether the projects were completed on-time and on-budget. The review will be used to create an annual report on the level of achievement statewide and by district based on the benchmarks and timelines described in subsection (a)(2) and (3) of this section for each transportation project listed in the portfolios. The report will include:
(1) the status of each project identified as a high priority in accordance with §16.105 of this chapter;
(2) a summary of the number of statewide project implementation benchmarks that have been completed; and
(3) information about the accuracy of previous department financial forecasts.
Source Note: The provisions of this §16.202 adopted to be effective January 1, 2011, 35 TexReg 8388; amended to be effective November 15, 2012, 37 TexReg 8981; amended to be effective September 1, 2018, 43 TexReg 5240