(a) An event support contract is required for any event that is participating in the Major Events Reimbursement Program, Events Trust Fund Program, or Motor Sports Racing Trust Fund Program. The parties to an event support contract shall include, at a minimum, the site selection organization and the applicant.
(b) The event support contract must establish the applicant's role and obligation in the preparation or presentation of the event, and shall set out the representations and assurances of the parties with respect to the selection of a site in this state for the location of an event, and the requirements and costs necessary (or desirable, as authorized by Texas Revised Civil Statutes, Article 5190.14, Section 5A(h) or 5B(h)) for the preparation or presentation of an event. The Office will not consider a disbursement request that is for a cost that is not supported by an event support contract.
(c) Any costs included in the event support contract that are anticipated to be paid, recovered, refunded, or offset from event-related revenue should be clearly identified.
(d) The event support contract should clearly identify any costs that are intended to be reimbursed from the event trust fund for structural improvements or fixtures for an event site where the improvement or fixture is expected to derive most of its value in subsequent uses of the site for future events.
(e) The applicant's obligations must be sufficiently described in the event support contract to allow the Office to determine the eligibility of event costs for reimbursement in accordance with Rule 184.44 (Allowable Costs). In order for the Office to make a disbursement for a cost, the event support contract must specify which types of goods, services, fixtures, equipment, facility or other property improvements, or temporary maintenance that are required to conduct the event.
(f) All requirements of the site selection organization must be set forth in the event support contract, and must be reasonable and necessary (or desirable, as authorized by Texas Revised Civil Statutes, Article 5190.14, Section 5A(h) or 5B(h)) for the preparation or presentation of the event.

Source Note: The provisions of this §184.50 adopted to be effective January 1, 2017, 41 TexReg 10263