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Rule 20.525. Record of Contributions and Expenditures and Contents of Report

(a) The party chair of a political party is required to maintain a record of all contributions from corporations and labor organizations and all expenditures from such contributions.

(b) The party chair of a political party shall preserve the record required by subsection (a) of this section for at least two years after the filing deadline for the report containing the information on the record.

(c) The party chair of a political party that accepts contributions authorized by §24.19 of this title (relating to Contribution to a Political Party) shall report all contributions and expenditures made to and from the account required by §20.523 of this title (relating to Separate Account Required), in accordance with the reporting schedule in §20.529 of this title (relating to Reporting Schedule for Political Party Accepting Corporate or Labor Organization Contributions).

(d) The reports required bysubsection (c) of this section shall contain the following information for the period covered by the report:

(1) the full name of the political party;

(2) the complete mailing address of the political party;

(3) the full name of the political party's chair;

(4) the residence or business street address of the political party's chair;

(5) if the mailing address of the political party's chair is different from the street address provided, the mailing address for the political party's chair;

(6) the political party chair's telephone number;

(7) the identity and date of the election for which the report is filed, if applicable;

(8) for each corporation or labor organization from whom the political party accepted a contribution (other than a pledge, loan, or guarantee of a loan): (A) thefull name of the corporation or labor organization making the contribution; (B) the address of the corporation or labor organization making the contribution; (C) the amount of the contribution; and (D) the date the contribution was accepted; (E) a description of any in-kind contribution;

(9) for each corporation or labor organization from whom the political party accepted a pledge: (A) the full name of the corporation or labor organization making the pledge; (B) the address of the corporation or labor organization making the pledge; (C) the amount of the pledge; (D) the date the pledge was accepted; and (E) a description of any goods or services pledged;

(10) for each corporation or labor organization making a loan or loans to the political party: (A) the full name of the person or financial institution making the loan; (B) the address of the person or financial institution making the loan; (C) the amount of the loan; (D) the date of the loan; (E) the interest rate; (F) the maturity date; (G) the collateral for the loan, if any; (H) if the loan has guarantors: (i) the full name of each guarantor; (ii) the address of each guarantor; (iii) the principal occupation of each guarantor; (iv) the name of the employer of each guarantor; and (v) the amount guaranteed by each guarantor;

(11) for each expenditure made by the political party from the account required by §20.523 of this title (relating to Separate Account Required): (A) the dateof the expenditure; (B) the full name of the person to whom each expenditure was made; (C) the address of the person to whom each expenditure was made; (D) the purpose of the expenditure, for example, the nature of the goods or services for which the expenditure was made; and (E) the amount of the expenditure;

(12) for each expenditure by the political party that was made as a political contribution to a candidate, officeholder, or another political committee and that was returned to the political party during the reporting period: (A) the amount returned; (B) the full name of the person to whom the expenditure was originally made; (C) the address of the person to whom the expenditure was originally made; and (D) the date the expenditure was returned to the general-purpose committee;

(13) the following total amounts: (A) total amount of all contributions (other than pledges, loans, or guarantees of loans) accepted during the period from corporations or labor organizations; (B) the total amount of all expenditures made during the period from the account required by §20.523 of this title (relating to Separate Account Required);

(14) if applicable, a statement that no reportable activity occurred during the reporting period; and

(15) an affidavit, executed by the political party's chair, stating: "I swear, or affirm, that the accompanying report is true and correct and includes all information required to be reported by me under Title 15, Election Code."

Source Note: The provisions of this §20.525 adopted to be effective December 31, 1993, 18 TexReg 9740.