(a) Personnel records. The DAHS facility must keep personnel records in a central location in the DAHS facility. Personnel records include staff qualifications, performance reports, attendance, and staff development records. The DAHS facility must maintain these documents and records according to the retention requirements. The DAHS facility must document staff coverage for days when regular staff are away from the DAHS facility on sick or vacation leave.
(b) Attendance records. The DAHS facility must use DADS forms to maintain a daily record of attendance and transportation to and from the DAHS facility, including the time each client began receiving services and the time he left the DAHS facility's care. If transportation is provided by the DAHS facility, driver's transportation records must be used. Arrival and departure times must be documented for clients not using DAHS facility-provided transportation.
(c) Transportation records. The DAHS facility driver must maintain accurate daily transportation and mileage records, and records of expenses for purchase of gas and oil.

Source Note: The provisions of this §211.209 adopted to be effective May 1, 1999, 24 TexReg 3100; amended to be effective April 1, 2007, 32 TexReg 1749; transferred effective July 31, 2024, as published in the July 5, 2024, issue of the Texas Register, 49 TexReg 4935