(a) A manufacturer or distributor must maintain, for a minimum period of 48 months, a record of each vehicle sold to any person in this state. The manufacturer or distributor shall make the record available during business hours for inspection and copying by the department or be available to submit electronically to the department upon request.
(b) A converter must maintain, for a minimum period of 48 months, a record of each vehicle converted for a person in this state, including a Texas franchised dealer. The converter shall make the record available during business hours for inspection and copying by the department or be available to submit electronically to the department upon request.
(c) A manufacturer, distributor, or converter is required to maintain at its licensed location a record reflecting each purchase, sale, or conversion for a minimum period of 24 months. Records for prior time periods may be kept off-site.
(d) Within 15 days of receipt of a request sent by mail or electronic document transfer from the department, a manufacturer, distributor, or converter must submit a copy of specified records to the address listed in the request.
(e) Records required to be maintained and made available to the department must include the following:
  (1) the date of sale or conversion of the motor vehicle;
  (2) the VIN;
  (3) the name and address of the person purchasing the motor vehicle;
  (4) a copy of or a record with the information contained in the manufacturer's certificate of origin or title;
  (5) information regarding the prior status of the motor vehicle such as the Reacquired Vehicle Disclosure Statement;
  (6) the repair history of any motor vehicle subject to a warranty complaint;
  (7) technical service bulletin or equivalent advisory; and
  (8) any audit of a franchised dealership.
(f) Any record required by the department may be maintained in an electronic format, if the electronic record can be printed at the licensed location upon request by the department or be available to submit electronically to the department upon request.

Source Note: The provisions of this §215.115 adopted to be effective February 11, 2010, 35 TexReg 883; amended to be effective February 13, 2017, 42 TexReg 571; amended to be effective June 1, 2024, 49 TexReg 2704