(a) If county or city owned equipment is used, rental rates for use of such equipment must be established by the participant and approved by the agency before any equipment use charges included in a billing will be reimbursed. Rates should be current, reasonable, and specify whether or not the operator is included. The Department of Transportation area rates shall be used by the agency as a guideline for determining the reasonableness of the rates under this section. The agency may approve rates higher than those rates set by the Department of Transportation if sufficient evidence of the need for the higher rate is presented and approved by the agency. Rates should be set forth in a resolution of the political subdivision or other similar record of official action. Each piece of equipment shall be adequately described. An accurate daily record of equipment used for project work shall be maintained by the participant.
(b) If equipment is rented from another source, a copy of the supplier's statement reflecting rates, time used, and total cost shall be maintained by the participant.
(c) The purchase of new or used equipment shall not be fund assisted.

Source Note: The provisions of this §25.18 adopted to be effective April 14, 1992, 17 TexReg 2241.