(a) At least three months prior to the expiration of its current Contract, or when 90% of the funds under the current Contract have been expended, whichever comes first, the current Administrator may submit its Application to the Department.
(b) The Department will prioritize funding to CSHCs whose Contracts are reaching expiration before funding CSHCs that are requesting additional funding for an existing Contract that is not nearing expiration. Among all other non-expiring Applications, the Department shall review Applications on a first-come, first-served basis. Recommendations for award will be made until all CSHC funds for the current program year and deobligated CSHC funds are committed.
(c) Each Application must utilize the Department's forms and documents where applicable, and include:
  (1) Evidence of the submission of the Administrator's current Single Audit, if applicable;
  (2) A Colonia identification form and the M number assigned by the Texas Water Development Board for each Colonia to be served, including all required documentation as identified on the form;
  (3) A boundary map for each of the five designated Colonias;
  (4) A description of the method of implementation. For each Colonia to be served by the CSHC, the Administrator shall describe the services and Activities to be delivered;
  (5) A proposed Performance Statement which must include the number of Colonia residents estimated to be assisted from each Activity, the Activities to be performed (including all Sub-Activities under each budget line item), and the corresponding budget;
  (6) A proposed Contract Budget which must adhere to the following limitations:
    (A) The Administration line item may not exceed 15% of the total Contract;
    (B) The Public Services Activities line item must be at least 8% but not more than 10% of the total Contract;
    (C) For UGLGs self-administering the Program, Direct Delivery Costs for all New Construction and Reconstruction Activities cannot exceed 10% per unit provided by the CSHC Program. Direct Delivery Costs for Rehabilitation are limited to 15% per unit provided by the CSHC Program;
  (7) The CSHC's Proposed Housing Assistance Guidelines, which must include an Affirmative Fair Housing Marketing Plan as described under Chapter 20 of this title and all program parameters for Rehabilitation, Reconstruction, or New Construction;
  (8) Evidence of model subdivision rules adopted by the County;
  (9) Written policies and procedures, as applicable, for:
    (A) Solid waste removal;
    (B) Construction skill classes;
    (C) Homeownership classes;
    (D) Technology access, including any technology hardware inventory purchased with CSHC funds;
    (E) Homeownership assistance; and/or
    (F) Tool lending library, including any library inventory purchased with CSHC funds. All CSHCs are required to operate a tool lending library;
  (10) Authorized signatory form and direct deposit authorization;
  (11) UGLG resolution authorizing the submission of the Application and appointing the primary signatory for all Contract documents;
  (12) Acquisition report (even if there is no acquisition activity);
  (13) Certification of exemption for HUD funded projects;
  (14) Initial disclosure report for the Texas Department of Agriculture;
  (15) All forms required for a Previous Participation Review under §1.302 of this title (relating to Previous Participation Reviews for Department Program Awards Not Covered by §1.301 of this Subchapter); and
  (16) All forms required by §20.8 of this title (relating to Fair Housing, Affirmative Marketing and Reasonable Accommodations).
(d) Upon receipt of the Application, the Department will perform an initial review to determine whether the Application is complete and that each Activity meets a national objective as required by §104(b)(3) of the Housing and Community Development Act of 1974 (42 U.S.C. 5304(b)(3)).
(e) The Department may reduce the funding amount requested in the Application in accordance with §25.5(a) of this chapter. Should this occur, the Department shall notify the appropriate Administrator before the Application is submitted to C-RAC for review, comments and approval. The Department and the Administrator will work together to jointly agree on the performance measures and proposed funding amounts for each Activity.
(f) The Department shall execute a four-year Contract with the Administrator, unless the award is for more than the Administrator's proportional allocation. If the Administrator requirements are completedprior to the end of the Contract Term, the Administrator may submit a new Application. Contract extensions may be granted for up to six months by the Department.
(g) The Department may decline to fund any Application if the Activities do not, in the Department's sole determination, represent a prudent use of CSHC funds. The Department is not obligated to proceed with any action pertaining to any Application which is received, and may decide it is in the Department's best interest to refrain from pursuing any selection process.

Source Note: The provisions of this §25.6 adopted to be effective January 2, 2022, 46 TexReg 9009