(a) The Executive Director shall develop a pension system security policy to protect member information, including electronic data.
(b) The local board annually shall review the pension system security policy and implement processes with respect to accessing the participating department's information in the pension system's online database which protect member information, including electronic data.
(c) At a meeting of the local board, the local board shall designate at least two (2) users who are approved by the local board to have access to the participating department's information in the pension system's online database. Using forms provided by the pension system and certified by signature of the local board chair, the local board shall report to the Executive Director the required information for each of the local board's approved users. At a meeting of the local board no later than the last day of February of each calendar year, the local board shall designate and approve two (or more) users and report the approved user information to the Executive Director in the manner prescribed by the Executive Director.
(d) The Executive Director shall authorize access to the pension system's online database only to users who complete a confidentiality agreement.
(e) Authorized users' confidentiality agreements under this section remain in effect until the last day of February of each calendar year or until the local board chair provides the Executive Director a written revocation of an authorized user's local board approval to maintain member records through access to the pension system's online database.
(f) If an authorized user's local board approval is revoked, the local board shall fill the vacancy for the remainder of the calendar year by the procedure in which the user was originally approved.
(g) All user access to the pension system's online database is subject to the Executive Director's approval and may be terminated at any time.

Source Note: The provisions of this §310.12 adopted to be effective December 31, 2017, 42 TexReg 7724; amended to be effective December 31, 2019, 44 TexReg 8335