(a) Record keeping requirement. Each licensee shall maintain records of doses received by all individuals for whom monitoring was required under §336.316 of this title (relating to Conditions Requiring Individual Monitoring of External and Internal Occupational Dose) and records of doses received during planned special exposures, accidents, and emergency conditions. Assessments of dose equivalent and records made using units in effect before January 1, 1994, need not be changed. These records shall include, when applicable:
  (1) the deep-dose equivalent to the whole body, lens dose equivalent, shallow-dose equivalent to the skin, and shallow-dose equivalent to the extremities;
  (2) the estimated intake of radionuclides (see §336.306 of this title (relating to Compliance with Requirements for Summation of External and Internal Doses));
  (3) the committed effective dose equivalent assigned to the intake of radionuclides;
  (4) the specific information used to assess the committed effective dose equivalent under §336.308(a) and (c) of this title (relating to Determination of Internal Exposure), and when required by §336.316 of this title (relating to Conditions Requiring Individual Monitoring of External and Internal Occupational Dose);
  (5) the total effective dose equivalent when required by §336.306 of this title; and
  (6) the total of the deep-dose equivalent and the committed dose to the organ receiving the highest total dose.
(b) Recordkeeping frequency. The licensee shall make entries of the records specified in subsection (a) of this section at intervals not to exceed one-year.
(c) Recordkeeping format. The licensee shall maintain the records specified in subsection (a) of this section on form "Occupational Exposure Record for a Monitoring Period" (see §336.368, Appendix K of this title (relating to Occupational Exposure Record for a Monitoring Period)), in accordance with the instructions for that form, or in clear and legible records containing all the information required by form.
(d) Recordkeeping maintenance. The licensee shall maintain the records of dose to an embryo/fetus with the records of dose to the declared pregnant woman. The declaration of pregnancy, including the estimated date of conception, shall also be kept on file but may be maintained separately from the dose records.
(e) Recordkeeping retention. The licensee shall retain each required form or record until the commission terminates each pertinent license requiring the form or record. This includes records required under the standards for protection against radiation in effect before January 1, 1994.

Source Note: The provisions of this §336.346 adopted to be effective June 5, 1997, 22 TexReg 4588; amended to be effective August 30, 2001, 26 TexReg 6309