(a) The facility administrator shall be responsible for the daily operations of the facility. The facility administrator's office shall be located on the grounds of the facility. The facility administrator shall not maintain a satellite office to oversee the daily operations of the facility.
(b) The facility administrator shall designate a certified juvenile supervision officer to be in charge during the facility administrator's absence from the facility.
(c) The facility administrator shall develop, implement, and maintain a policies and procedures manual for the facility and shall ensure the daily facility practice conforms to the policies and procedures detailed in the manual.
(d) The facility administrator shall review the facility's policies and procedures manual at least once each year, no later than the last day of the calendar month of the previous year's review, and maintain documentation of this review.
(e) The facility administrator shall make the policies and procedures manual available to all employees of the facility.
(f) The facility administrator shall ensure that each employee of the facility is:
  (1) trained on the provisions of the policies and procedures manual that are relevant to the employee's job functions prior to beginning service at the facility; and
  (2) notified of or given access to, in a written or electronic format, all changes or modifications to the policies and procedures manual in a timely manner.
(g) The facility administrator shall maintain documentation of the training described in subsection (f) of this section.
(h) The facility administrator or designee shall ensure that current, accurate, and confidential personnel records are maintained for each employee, which shall include:
  (1) proof of age;
  (2) documentation of criminal background checks conducted as required by Chapter 344 of this title;
  (3) the completed application for employment;
  (4) training records; and
  (5) documentation of promotion, demotion, termination, and other personnel actions.
(i) The facility administrator or chief administrative officer of a private entity under contract with a governmental unit in this state shall provide the presiding officer of the juvenile board of the county in which the facility is located with periodic updates on the operation of the facility, including the following information to be provided at least every quarter:
  (1) facility population and capacity reports;
  (2) number of serious incidents, by category, that occurred in the facility;
  (3) number of resident restraints by type (i.e., personal, mechanical, and chemical);
  (4) number of injuries to residents requiring medical treatment; and
  (5) number of injuries to staff requiring medical treatment.
(j) The facility administrator or chief administrative officer shall ensure the accurate and timely submission of statistical data to TJJD in an electronic format or other format as requested by TJJD.

Source Note: The provisions of this §343.212 adopted to be effective January 1, 2010, 34 TexReg 7095; amended to be effective September 1, 2013, 38 TexReg 4387; amended to be effective January 1, 2015, 39 TexReg 9243