(a) The facility administrator is responsible for the daily operations of the facility and must maintain an office on the grounds of the facility.
(b) The facility administrator must designate a certified juvenile supervision officer to be in charge during his or her absence from the facility.
(c) The facility administrator must develop, implement, and maintain a policies and procedures manual for the facility and must ensure the daily facility practice conforms to the policies and procedures detailed in the manual.
(d) The facility administrator must review the facility's policies and procedures manual at least once each year, no later than the last day of the calendar month of the previous year's review, and maintain documentation of this review.
(e) The facility administrator must make the policies and procedures manual available to all employees of the facility.
(f) The facility administrator must ensure that all employees of the facility are:
  (1) trained on the policies and procedures manual provisions relevant to the employee's job functions during new employee orientation or prior to beginning service at the facility; and
  (2) notified of all changes or modifications to the policies and procedures manual in a timely manner.
(g) The facility administrator must maintain documentation of the training described in subsection (f) of this section.
(h) The facility administrator or designee must ensure that current, accurate, and confidential personnel records are maintained for each employee, which must include:
  (1) proof of age;
  (2) documentation of criminal background checks conducted as required by Chapter 344 of this title;
  (3) the completed application for employment;
  (4) training records; and
  (5) documentation of promotion, demotion, termination, and other personnel actions.
(i) The facility administrator of a private entity under contract with a governmental unit in this state must provide the presiding officer of the juvenile board with jurisdiction over the facility with periodic updates on the operation of the facility, including the following information to be provided at least every quarter:
  (1) facility population and capacity reports;
  (2) number of serious incidents, by category, that occurred in the facility;
  (3) number of resident restraints by type (e.g., personal and mechanical);
  (4) number of injuries to residents requiring medical treatment; and
  (5) number of injuries to staff requiring medical treatment.
(j) The facility administrator or chief administrative officer must ensure the accurate and timely submission of statistical data to TJJD in an electronic format or other format as requested by TJJD.
(k) The facility administrator or chief administrative officer must ensure that all criminal history and background checks as required by Chapter 344 of this title are completed.

Source Note: The provisions of this §355.406 adopted to be effective November 15, 2013, 38 TexReg 7973; amended to be effective February 1, 2018, 42 TexReg 5701