Each state agency must provide notice to the commission in writing of one person to act as liaison with the State Publications Depository Program for state publications in physical formats and one person to act as liaison with the State Publications Depository Program for online or electronic publications. An agency may designate the same person to fulfill the liaison duties for both types of publications. Agencies may request in writing to designate additional liaisons in cases where the size and complexity of the agency's publishing activities merit additional coverage. A liaison's duties include:
  (1) Depositing all state publications within the scope of their designated responsibility;
  (2) Providing information to the commission and coordinating with commission staff to resolve problems regarding publications;
  (3) Maintaining records of the agency's state publications;
  (4) Negotiating exemptions from deposit requirements;
  (5) Maintaining and submitting publication reporting forms; and
  (6) Identifying and depositing historical publications that may be discovered in the regular course of business that should have been furnished to the commission for inclusion in the State Publications Depository Program but were not.

Source Note: The provisions of this §3.7 adopted to be effective November 18, 2015, 40 TexReg 8021; amended to be effective November 29, 2023, 48 TexReg 6900