Each contractor must:
  (1) maintain an accounting system that records revenues and expenditures using generally accepted accounting principles as recognized by the American Institute of Certified Public Accountants;
  (2) follow Texas Department of Human Services (DHS) financial management policies and procedures for maintaining fiscal records, including:
    (A) maintain a chart of accounts that includes all accounts using an assigned number;
    (B) maintain a general ledger;
    (C) maintain supporting documentation of expenses, including but not limited to:
      (i) receipts or vouchers for incoming cash;
      (ii) bank statements;
      (iii) canceled checks (if provided by bank);
      (iv) deposit slips;
      (v) approved invoices;
      (vi) receipts or vouchers for purchases;
      (vii) leases;
      (viii) contracts;
      (ix) time sheets;
      (x) inventory;
      (xi) written cost allocation methodology; and
      (xii) cost allocation worksheets; and
    (D) identify all funding sources and expenditures by separate fund type.

Source Note: The provisions of this §376.209 adopted to be effective October 28, 2002, 27 TexReg 10044; transferred effective October 1, 2003, as published in the Texas Register July 2, 2004, 29 TexReg 6359