Informal bidding is used for procurements greater than $10,000 but not to exceed $25,000.
  (1) Informal bids may be solicited by letter, electronic mail, online submission, or telephone call. The following information is recorded in the procurement file:
    (A) the name, email address, and telephone number of each vendor to which the solicitation was provided;
    (B) the name, email address, and telephone number of the vendor submitting the bid;
    (C) the date the bid was received;
    (D) the amount of the bid;
    (E) the bidder's historically underutilized business (HUB) status; and
    (F) the name, email address, and telephone number of the procurement personnel receiving the bid for HHS.
  (2) A contract is awarded to the bidder that provides best value and conforms to the advertised product or service specifications.

Source Note: The provisions of this §391.205 adopted to be effective May 12, 2021, 46 TexReg 3017; amended to be effective May 10, 2022, 47 TexReg 2732