(a) The site system must be designed so that the Commission may remotely verify the operation, compliance, and internal accounting systems of the site system at any time. The manufacturer shall provide to the Commission all current protocols, usernames, passwords, and any other required information needed to access the system. Any and all reports maintained or available for generation by the shutter card bingo system shall be capable of being downloaded or otherwise accessed via the remote connection.
(b) The site system's internal accounting system must be capable of recording the licensed authorized organization's player deposits, sale of shutter cards, deposit refunds, deposits retained, shutter card bingo prizes awarded, and prize fee collected in conjunction with shutter card bingo prizes awarded.
(c) The site system must be able to verify winning shutter cards and print the shutter cards for posting. For verification purposes, the site system must be capable of storing and printing an ordered list of all balls called for each bingo game played using shutter cards.
(d) The site system must be capable of storing:
  (1) all transactions affecting a shutter card system and/or station;
  (2) the shutter card station ID number for each transaction affecting the shutter card system and/or station; and
  (3) the date, time, quantity of shutter cards affected, price per card, and deposit refunds.
(e) The site system shall not allow the exact duplication of cards.
(f) Upon completion of each transaction, the site system must not allow any transactional information including date, time, quantity of shutter cards, price per card or package, package number, or other source information to be changed within the accounting system or database.
(g) The site system must recognize the shutter card station ID number and store that number on the transaction log for each and every transaction that directly affects that shutter card station.
(h) The site system must have a database backup and recovery system to prevent loss of transactional information in the event of power failures or any disruptive event.
(i) The site system must be capable of printing a report that details each transaction of a credit or shutter card sale or credit return that includes, at a minimum, the following information:
  (1) licensed authorized organization's name;
  (2) licensed authorized organization's taxpayer number;
  (3) bingo occasion location name;
  (4) date and time of the transaction, in DD/MM/YYYY HH:MM:SS; format;
  (5) the dollar value of the transaction and quantity of player funds deposited and refunded and the sales of shutter cards;
  (6) the shutter card station where any sales and refunds were done; and
  (7) the total dollar value of the transaction.
(j) The site system must be capable of storing and printing:
  (1) a transaction log; and
  (2) end of occasion log for each bingo occasion.
(k) The site system must be capable of storing and printing an Occasion Report and Occasion Summary Report on demand.
(l) The site system must be capable of maintaining all required information for the end of occasion log and the occasion summary report for a period of forty-eight (48) months.
(m) The site system must not erase or overwrite any of the required bingo occasion information until both detail and summary information is transferred to a secondary storage medium.
(n) Any subsequent changes or modifications to an approved system require compliance with this section and must be re-submitted to the Commission for approval prior to use.
(o) The site system may, but is not required to, be designed to incorporate the use of a customer account. However, if the site system incorporates the use of a customer account, the site system must include the following requirements:
  (1) Be capable of recording each transaction made by a player from their customer account and include the transaction number, dollar amount deposited, time and date, quantity and price of the shutter cards purchased, or player funds refunded;
  (2) Not be used to track and credit a customer's account with bingo prizes won;
  (3) Additional funds may only be added to the customer's account only by using a site system Point-of-Sale that is operated by a registered bingo worker;
  (4) Capable to generate financial reports for customer account activity to include:
    (A) customer account number;
    (B) initial amount of funds deposited in the account;
    (C) each transaction including quantity of shutter cards purchased, dollar amount, time and date, any ending balance, bingo worker login information; and
    (D) if any remaining player funds were refunded at end of occasion or retained by the organization as other income.
    (E) be capable of and shall provide a receipt for each customer transaction that contains the following disclaimer: "Any funds remaining in your customer account that you do not claim by the end of the occasion may be kept by the licensed authorized organization."

Source Note: The provisions of this §402.332 adopted to be effective March 8, 2023, 48 TexReg 1293