(a) Commission staff shall produce and distribute a state-wide Hazlewood Act Exemption Application, requiring institutions to obtain the following information from applicants for the exemption:      
        (1) general information about the veteran, spouse, and/or child;       
        (2) point of entry, home of record, or residency information for the time that the veteran entered the service;       
        (3) residency information for the time that the veteran, spouse or child wishes to use the exemption;       
        (4) a certification of the validity of the information provided by the veteran, spouse, or child; and       
        (5) a statement granting permission to the institution to release current term or semester and historic credit hour information to the Commission and granting permission for the Commission to share such data with any institution that the veteran, spouse, or child might attend.       
      (b) For an otherwise eligible veteran, spouse, or child to be entitled to the Hazlewood Act Exemption in a given term or semester, the applicant must have a completed Hazlewood Act Exemption Application and the supporting documentation on file with the institution no later than the last class date of the semester or term to which the exemption applies.     
      (c) All institutions shall require the completed Hazlewood Act Exemption Application with supporting documentation once each academic year in which an exemption is granted.     
      (d) Institutions may, at their discretion, develop an online Hazlewood Act Exemption Application. At a minimum, the secure online application must contain:      
        (1) all the information contained on the current application issued by the Commission;       
        (2) a verification of the veteran and/or student certification of information and consent for use.       
     Source Note:        The provisions of this §461.80 adopted to be effective June 5, 2014, 39 TexReg 4270; amended to be effective May 25, 2016, 41 TexReg 3753