(a) Accounting and records.      
        (1) The facility must keep written records of all financial transactions involving the client's personal funds that the facility is holding, safeguarding, and accounting. The written records may be in any format.       
        (2) The facility must keep the accounting records in accordance with generally accepted accounting principles (GAAP).       
        (3) The facility must keep records in accordance with its fiduciary duties for client trust funds.       
        (4) The facility must include at least the following in the accounting records:                  (A) each client's name;                   (B) identification of each client's representative or person assigned to receive the client's income, if any;                   (C) admission date;                   (D) each client's earned interest, if any;                   (E) documentation of each transaction; and                   (F) receipts for purchases and payments, including cash register tapes or sales statements from a seller.         
      (b) Quarterly statement. The facility must provide quarterly statements to the client or the client's representative, as described in §92.125(a)(3)(L) of this title (relating to Resident's Bill of Rights and Provider Bill of Rights).     
      (c) Access to trust fund records.      
        (1) The facility must make an individual client's financial record and supporting documents available at any time during working hours to the client, the client's representative, and the Texas Department of Human Services.       
        (2) This review can be made without prior notification.       
     Source Note:        The provisions of this §46.67 adopted to be effective September 1, 2003, 28 TexReg 6941