(a) The purpose of this section is to provide a procedure for the comptroller to monitor compatibility of individual accounting and payroll systems for compliance with the Uniform Statewide Accounting System including enterprise resource planning components and compliance.
(b) Definitions. The following words and terms, when used in this section, shall have the following meanings, unless the context clearly indicates otherwise.
  (1) "State agency" means a department, commission, board, office, council, authority, or other agency in the executive or judicial branch of state government that is created by the constitution or a statute of this state, including a university system or institution of higher education as defined by Education Code, §61.003, other than a public junior college or community college.
  (2) "State funds" means funds of the state held by state agencies regardless of whether or not such funds are inside or outside of the State Treasury.
  (3) "Enterprise resource planning" means and includes the administration of a state agency's general ledger, accounts payable, accounts receivable, budgeting, inventory, asset management, billing, payroll, projects, grants: administration of human resources, including administration of performance measures, time spent on tasks, and other personnel and labor issues; and administration of procurement.
  (4) "Uniform Statewide Accounting Project" has the meaning assigned by Government Code, Chapter 2101, and includes the components of the Uniform Statewide Accounting System as previously promulgated and adopted by the comptroller.
  (5) "Project director" means the person appointed by the comptroller pursuant to Government Code, Chapter 2101, to administer the Uniform Statewide Accounting Project.
  (6) "Implementation" means the upgrade of software versions or the addition of new modules or functionality to software or systems
  (7) "System" means an internal enterprise resource planning, accounting or payroll system used by a state agency.
(c) In order to ensure the Uniform Statewide Accounting Project includes enterprise resource planning the comptroller shall engage in the procedures that follow in this subsection.
  (1) Each state agency implementing individual systems shall submit information to the project director describing and detailing the project so as to allow the project manager to coordinate and consult with the submitting agency.
  (2) After reviewing the information provided in paragraph (1) of this subsection, the project director may reasonably request the submitting state agency to provide additional information describing and detailing the project to allow the project director to fully understand the project and to aid in coordination and consultation on the project.

Source Note: The provisions of this §5.300 adopted to be effective January 8, 2008, 33 TexReg 271