(a) A center must maintain a personnel record for an employee and volunteer. A personnel record may be maintained electronically if it meets the same requirements as a paper record. All information must be kept current. A personnel record must include the following:
  (1) a signed job description and qualifications for each position accepted or a signed statement that the person read the job description and qualifications for each position accepted;
  (2) an application for employment or volunteer agreement;
  (3) a record of the immunizations requirements and evaluation of the tuberculosis results;
  (4) verification of references, job experience, and educational requirements as conducted by the center to verify qualifications for each position accepted;
  (5) verification of licenses, permits, and certifications before employment and annually;
  (6) annual performance evaluations and disciplinary actions;
  (7) the signed statement about compliance with center policies required by §15.415 of this division (relating to Staffing Policies for Staff Orientation, Development, and Training); and
  (8) for an employee and volunteer:
    (A) a printed copy of the results of the initial and annual searches of the nurse aide registry and employee misconduct registry obtained from the DADS Internet website; and
    (B) documentation that the employee, volunteer, or contractor in accordance with §15.418 of this division (relating to Criminal History Checks, Nurse Aide Registry (NAR) and Employee Misconduct Registry (EMR) Requirements) received written information about the EMR.
(b) A center must keep a complete and accurate personnel record for an employee and volunteer at its licensed location.

Source Note: The provisions of this §550.417 adopted to be effective September 1, 2014, 39 TexReg 6569; transferred effective May 1, 2019, as published in the Texas Register April 12, 2019, 44 TexReg 1875