(a) We maintain a record for each:
  (1) Operation that applies for a permit;
  (2) Regulated operation (a regulated operation's record was previously known as the operation's monitoring file);
  (3) Program or operation that we investigate as a possible unregulated operation;
  (4) Exemption determination that we make under §745.131 of this chapter (relating to How does a person or entity request that Licensing determine whether a program is exempt?) and any information that we gather to make such a determination; and
  (5) Individual who applies for an administrator’s license.
(b) Each record consists of one of the following or a combination of both:
  (1) Electronic records maintained in the Child Care Licensing Automated Support System (CLASS), including information related to inspections and investigations that we conduct; and
  (2) A hard copy or any digital files of information that is not included in CLASS, such as:
    (A) Pictures;
    (B) Applications;
    (C) Forms with signatures;
    (D) Correspondence from an applicant, permit holder, or others involved in the regulatory process; and
    (E) Other supporting documentation.
(c) Records that we maintain are subject to retention periods that may affect the availability of a record that a person may request.

Source Note: The provisions of this §745.8481 adopted to be effective August 23, 2023, 48 TexReg 3990