(a) Except as provided by subsection (b) of this section, CRD shall review the personnel policies and procedures system (PPPS) of each state agency once every six years on a staggered schedule to determine compliance with Texas Labor Code, Chapter 21.     
      (b) CRD may conduct a review of the PPPS of a state agency more frequently than required by subsection (a) when such review is indicated by a risk assessment based on the following criteria:      
        (1) Data on complaints against a state agency;       
        (2) Previous review findings;       
        (3) Changes in leadership of a state agency;       
        (4) The date of the last on-site review;       
        (5) Compliance by the state agency with submission of a self-assessment to CRD; and       
        (6) Any other related information collected and maintained by the Agency.       
      (c) CRD shall notify a state agency of its review of the agency's personnel policies and procedures by mail, or electronic communication upon agreement of the agency, at the beginning of the fiscal year in which CRD is to conduct the review. The review of each state agency shall be completed and recommendations issued on or before the one-year anniversary date on which CRD issued its notification letter to the agency head.     
     Source Note:        The provisions of this §819.23 adopted to be effective September 27, 2005, 30 TexReg 6065; amended to be effective June 16, 2014, 39 TexReg 4659; amended to be effective August 1, 2016, 41 TexReg 5559