(a) Funds are distributed to the eligible grant recipients by the Commission in a two-step process consisting of planning estimates and final distributions. Details of the annual distribution process, including the timeline, are set forth in the Administrator's Guide located on the Agency's website at www.texasworkforce.org.
(b) Planning Estimates.
  (1) Each grant recipient shall report to the Agency the number of approved class hours, estimated number of registered apprentices, and estimated number of contact hours of job-related instruction classes for the prospective fiscal year. The estimated contact hours are determined by the number of registered apprentices anticipated to enroll in a class, multiplied by the number of approved hours that the class will be conducted during the year.
  (2) The estimated number of contact hours must be submitted by the grant recipient and received by the Agency on or before the respective due dates as annually prescribed by the Agency.
  (3) The Agency, after determining the preliminary contact-hour rate, shall notify each grant recipient of its planning estimates for the prospective fiscal year.
(c) Final Distributions.
  (1) Each grant recipient shall report to the Agency the number of approved class hours, number of registered apprentices, and number of contact hours of job-related instruction classes for the fiscal year.
  (2) The approved number of contact hours must be submitted by the grant recipient and received by the Agency on or before the respective due dates as annually prescribed by the Agency.
  (3) The Agency, after determining the final contact-hour rate, shall notify each grant recipient of its final distribution based on the final contact-hour rate.

Source Note: The provisions of this §837.26 adopted to be effective January 26, 2005, 30 TexReg 277; amended to be effective April 23, 2018, 43 TexReg 2452