(a) Voting procedures. Eligible members may vote on a plan of conversion by written ballot either filed in person at a special meeting held on the date set for the vote or mailed by the member. The vote on a conversion proposal must be by secret ballot. Mail balloting must be conducted in accordance with §91.302 of this Chapter.     
      (b) Definitions.      
        (1) "Eligible Member" means a member of a credit union who is approved and fully qualified for membership in accordance with the credit union's bylaws and written policies as of the eligibility record date.       
        (2) "Eligibility Record Date" means the cut off date for determining eligible members, which shall be deemed to be the last day of the month immediately preceding the date the credit union's board of directors notifies members or the public that it is contemplating a conversion.       
      (c) Voting ballots. All ballots must include the following:      
        (1) The name of the credit union and the name of the proposed institution if the conversion is approved. This information may be incorporated into the body of the voting options;       
        (2) The date and time by which the ballot must be received if mailed; and       
        (3) The following statements, printed in a manner acceptable to the commissioner:                  (A) The conversion will be decided by a majority of credit union members who vote on the issue (unless the bylaws require a higher vote threshold);                   (B) Once a vote has been cast, it may not be changed; and                   (C) A "yes" vote means the credit union will become a (insert conversion entity type) and a "no" vote means the credit union will remain a (insert state or federal) credit union.                   (D) Vote certification. Within ten business days following a vote on a plan of conversion, the credit union shall file with the department a certified copy of a resolution of the board of directors stating that voting on the conversion has been completed in accordance with this section and setting out the following information:                      (i) The total number of members eligible to vote;                       (ii) The number of eligible members who voted (either at the special meeting or by mail); and                       (iii) The total number of votes cast in favor and against the plan of conversion.           
     Source Note:        The provisions of this §91.1008 adopted to be effective July 2, 2006, 31 TexReg 5078