Proposals will be scored by peer reviewers on eight criteria. The maximum points for each criterion is shown. Those projects which initiate or expand the sharing of library materials using a shared library automation system may receive up to 4 additional points, based on the merits of the proposal. If the project is to implement or expand a shared library automation system, that system must implement a proven and widely accepted resource sharing technology such as a Z39.50 server, or a "Search and Retrieval by URL" (SRU) server.

(1) Needs assessment. (15 points) Applicants describe why the program is needed, the program goals and audience. They describe the greater community to be served. They include demographic statistics, library records, or surveys to support these statements. They attach letters of cooperation showing commitment to the project from agencies to be involved.

(2) Program design. (20 points) Applicants thoroughly describe services, programs, activities; describe the location where they will be offered; and explain how these services will attract shared library users. Collaborative projects have priority and inclusion of relevant community organizations is encouraged.

(3) Project impact. (15 points) Applicants describe the impact their project will have on library services and users locally, as well as regionally or statewide. This may include how the proposed project is a model program that would benefit other communities.

(4) Personnel. (5 points) Applicants identify who will administer the funds and which positions will provide the services. List how much time will be spent in each position on assigned duties. List how the qualifications of each person relate to their job duties. Full job descriptions are required for new hires.

(5) Timetable. (5 points) Applicants present a timetable for project activities within the fiscal year (i.e., a list of actions with a date by which they will be accomplished); provide verification that facilities will be available, equipment and materials delivered; and explain how the staff will be hired and trained in time to carry out the services as planned.

(6) Evaluation. (10 points) Applicants set achievable, measurable outcomes, and present a reasonable method to collect data. Applicants present a method to count users of the services as well as the effectiveness of the service.

(7) Budget. (20 points) Applicants provide a complete budget for the proposed project and fully justify the budget by describing how budgeted items will contribute to the project; identify a source for the stated costs (e.g., city pay classification for staff, catalog or city/county bid list for equipment); the costs are reasonable to achieve project objectives. If new staff are to be employed, applicants take into account the time for a realistic hiring process to occur.

(8) Sustainability. (10 points) Applicants describe the resources that will be used to support the services developed through the grant in the future. A written commitment of future support from governing bodies is desirable, but not required.

Source Note: The provisions of this §2.312 adopted to be effective March 5, 2007, 32 TexReg 1068; amended to be effective May 3, 2009, 34 TexReg 2601