(a) Administrator's Responsibility. The JJAEP administrator must ensure that attendance records for all students enrolled in the JJAEP are accurately documented, maintained, and reported to TJJD.
(b) Aggregate Attendance Accounting.
  (1) The expulsion category of each student enrolled must be recorded on the student attendance records.
  (2) A specific character on the student attendance record must be used to identify a student's status as present, absent, or inactive.
(c) Student Entry and Exit Accounting.
  (1) The student's recorded entry date is the first day the student is physically present at the JJAEP.
  (2) A student's recorded withdrawal date is the first school day on which the student is no longer enrolled in the program. The withdrawal date cannot be a date on which the student was present.
  (3) The JJAEP must maintain daily student sign-in sheets that contain each student's printed name and signature.
  (4) The time of entry or exit must be noted on the student sign-in or sign-out sheet for a student who arrives late or leaves early on any school day.
  (5) During the regular school year, a student must be present for at least four hours of the school day for it to qualify as an attendance day.
(d) Inactive Status.
  (1) A student must be placed on inactive status if he or she:
    (A) is in juvenile detention and is not permitted to attend the JJAEP;
    (B) is in jail;
    (C) is a documented runaway;
    (D) is absent for a minimum of four consecutive school days due to an illness or other medical reason documented by a licensed physician, physician assistant, or advanced practice registered nurse; or
    (E) is absent for a minimum of 10 consecutive school days, which may roll over to the start of the next semester attended by the student.
  (2) Inactive status begins on the date the event resulting in placement on inactive status begins, as noted on the verification documentation. The documentation must be maintained in the student's file. If verification documentation is not provided, inactive status may not begin until the 11th consecutive school day of absence.
  (3) A student who is maintained on inactive status for 30 consecutive school days must be withdrawn on the 31st day of inactive status. A student may not be maintained on inactive status for more than 30 consecutive school days, which may roll over to the start of the next semester attended by the student.
(e) Reporting Absences. The JJAEP must have written policies and procedures that specify which staff member is responsible for reporting absences to the sending school district, which must occur at least once per week.

Source Note: The provisions of this §348.210 adopted to be effective August 1, 2018, 43 TexReg 2593