For each employee, the personnel record must include:
  (1) Documentation showing the date of employment;
  (2) Documentation showing how the person meets the minimum age and qualifications for the position;
  (3) Documentation that your operation has:
    (A) Verified employment history as required by §748.751 of this chapter (relating to What are the requirements for obtaining and verifying an applicant's employment history?); and
    (B) Conducted reference checks as required by §748.753 of this chapter (relating to What are the requirements for completing an applicant's reference checks?);
  (4) A current job description;
  (5) Evidence of any valid professional licensures, certifications, or registrations the person must have to meet qualifications for the position, such as a current renewal card or a letter from the credentialing entity verifying that the person has met the required renewal criteria;
  (6) A copy of the record of tuberculosis screening conducted prior to the person having contact with children in care showing that the employee is free of contagious tuberculosis as provided in §748.1583 of this title (relating to Who must have a tuberculosis (TB) examination?);
  (7) A notarized Licensing Affidavit for Applicants for Employment form as specified in Human Resources Code §42.059;
  (8) A statement signed and dated by the employee documenting that the employee has read a copy of the operational policies required by §748.103 of this title (relating to What policies and procedures must I submit for Licensing's approval as part of the application process?);
  (9) A statement signed and dated by the employee indicating the employee must immediately report any suspected incident of child abuse, neglect, or exploitation to the Texas Abuse and Neglect Hotline and to the operation's administrator or administrator's designee;
  (10) Proof of request for background checks required by Chapter 745, Subchapter F of this title (relating to Background Checks);
  (11) For each person who transports a child, a copy of:
    (A) The person's valid driver's license; or
    (B) A driver's license check conducted through the Texas Department of Public Safety within the last 12 months;
  (12) A record of training, including the date of the training, the number of training hours, and the curriculum covered;
  (13) Any documentation of the person's performance with the operation; and
  (14) The date and reason for the person's separation, if applicable.

Source Note: The provisions of this §748.363 adopted to be effective January 1, 2007, 31 TexReg 7377; amended to be effective September 1, 2010, 35 TexReg 7497; amended to be effective March 1, 2014, 39 TexReg 1192; amended to be effective January 1, 2017, 41 TexReg 10393; transferred effective March 9, 2018, as published in the Texas Register February 16, 2018, 43 TexReg 909; amended to be effective August 9, 2023, 48 TexReg 3280