If you keep electronic records, you must develop policies and procedures in addition to the requirements in §749.531 of this title (relating to What policies and procedures must I have for protecting records?). These policies and procedures must address:
  (1) What records must be in the external paper file and what records can be stored in the electronic file;
  (2) Computer security systems, including confidentiality, passwords, and employee procedures to ensure the security of the system;
  (3) Requirements for routine back-up of data;
  (4) Anti-virus protection systems; and
  (5) Limit access to your electronic files to persons within your agency authorized to see specific information in an electronic file.

Source Note: The provisions of this §749.533 adopted to be effective January 1, 2017, 41 TexReg 9944; transferred effective March 9, 2018, as published in the Texas Register February 16, 2018, 43 TexReg 909